Finance
Expense and income tracking, categories, projects, invoices, payroll, and posting to ContaSAS.
📋 What does this module do?
Finance is the business's money log: every expense and income is classified by category and project, and from here it gets posted to ContaSAS's double-entry ledger.
📉 Expenses
Recorded with a category, project, payment type (SAT catalog) and an optional contact/supplier.
📈 Income
Same as expenses, with an optional customer — if none is set, it's assumed a general sale.
📊 Post to Accounting
A review screen: post expenses/income individually, in a batch, or all pending at once.
🧾 Invoices & Payroll
A log of CFDI issued/received, and of payroll payments.
🧮 Bill Split
Break one bill into lines, each with its own person and amount — generates the expense and the receivable balances automatically.
💵 Balances
How much each person owes you, combining split-bill portions and direct loans.
📉📈 Expenses & Income
New Expense / New Income
Date, amount, category and project are required; so is payment type.
More details (optional)
Customer/supplier, payment method and notes — useful for finer reporting, not required to save.
Edit / Delete
Only whoever created it, or an entity admin, can edit or delete a record (a soft delete — it's never actually removed from the database).
🗂️ Categories & Projects
Categories classify the type of movement (e.g. "Rent," "Taxes and SAT Filings," "Land Sale"); projects group movements by initiative or business unit (e.g. a lot, a branch). Both catalogs belong to each entity — they're never shared across businesses.
📊 Post to Accounting
Every pending expense/income shows up here for review before it becomes a real ContaSAS entry. You can post one at a time, select several, or post everything pending in one go.
🧾 Invoices & Payroll
Invoices keeps a log of CFDI issued and received (folio, RFC, amount, status). Payroll records payroll payments for the period. Neither one actually stamps a CFDI with the SAT — they're internal logs, not a PAC (authorized certification provider).
🧮 Bill Split
For when one bill (a meal, a purchase) needs to be split across several people and/or categories. Each line in the split is independent — it can be your own expense, something someone else owes, or both.
New Split
Date and an overall description of the bill, then add one line per item/amount to split out.
"Register as expense?"
Check this on a line if that portion is a real business expense — you'll be asked for a category and project, and a matching record is created in Expenses automatically.
"Who is this line for?"
If that portion is owed by someone, pick them (or create them on the fly) — a receivable balance is created in their name, visible under "Balances."
Reviewing a split
From "Divisiones de Cuenta," expand any record (arrow) to see every line, whether it generated an expense, and who owes it.
💵 Balances
This is a ledger, not a collections tool: it shows how much each person owes you — combining their share of split bills (Finance → Split) and direct loans — but nothing here chases anyone. A balance that never gets repaid just stays visible.
View a person's detail
Click the arrow next to their name to expand every individual loan/split, with its amount, what's been paid, and the remaining balance.
Log a direct loan
"Préstamo Directo" button above the table — pick or create the person, enter amount, date and what it's for.
Log a payment
With the person's detail expanded, click "Registrar Pago" on the line still carrying a balance. The amount pre-fills with the full balance — adjust it for a partial payment. You can log several payments against the same loan until it's fully paid off.
Write off as uncollectible
If it's not getting paid, "Incobrable" pulls the balance out of the active view (the "Incobrable" column) without deleting the record — ask your accountant how to reflect it in the books.